Privacy Policy

This privacy policy applies between you, the User of this Website/services and The Boiler House Community Space. The Boiler House Community Space takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the services.

This privacy policy should be read alongside, and in addition to, our Terms and Conditions, which can be found at http://n16boilerhouse.com/hire/terms-and-conditions/

Please read this privacy policy carefully. Definitions and interpretation

In this privacy policy, the following definitions are used:

Website and Services: Data collected, including information that you submit to the Boiler House Website and Services such as projects, activities and use of the Charities facilities.

The Boiler House Community Space via our services and website.

Third party hirers (eg Session providers) are responsible for their own data handling and privacy policy, contact them directly for further information.

Data Protection Laws This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;

GDPR the General Data Protection Regulation (EU) 2016/679;

Services this includes use of the community centre and projects and activities run by the BHCS.

The Boiler House Community Space (BHCS), a charity in England and Wales with registered number 1148931.

1. The Boiler House whose registered office is: George Downing Estate, Cazenove Road, Stoke Newington, London, N16 6BE;

any third party that accesses the Website and is not either

• employed by The Boiler House Community Space and acting in the course of their employment or
• engaged as a consultant or otherwise providing services to The Boiler House Community Space and accessing the Website in connection with the provision of such services; and the website that you are currently using, http://n16boilerhouse.com/ and any sub-domains of this site unless expressly excluded by their own terms and conditions.

2. In this privacy policy, unless the context requires a different interpretation:

a. the singular includes the plural and vice versa;

b. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;

c. a reference to a person includes firms, companies, government entities, trusts and partnerships;

d. “including” is understood to mean “including without limitation”

e. reference to any statutory provision includes any modification or amendment of it;

f. the headings and sub-headings do not form part of this privacy policy.

Scope of this privacy policy

3. This privacy policy applies only to the actions of The Boiler House Community Space and Users with respect to this Website and services. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

4. For purposes of the applicable Data Protection Laws, The Boiler House Community Space is the “data controller”. This means that The Boiler House Community Space determines the purposes for which, and the manner in which, your Data is processed.

Data collected

5. We may collect the following Data, which includes personal Data, from you:

a. name

b. date of birth

c. gender

d. address

e. contact Information such as email addresses and telephone numbers;

f. ethnicity

in each case, in accordance with this privacy policy.

How we collect Data

6. We collect Data in the following ways: a. data is given to us by you; and

b. data is collected automatically.

Data that is given to us by you

7. The Boiler House Community Space will collect your Data in a number of ways, for example:

a. when you contact us through the Website, by telephone, post, e-mail or through any other means;

b. when you complete surveys that we use for research purposes (although you are not obliged to respond to them);

c. when you make payments to us, through this Website or otherwise;

d. when you use our services; in each case, in accordance with this privacy policy.

Our use of Data

8. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using The Boiler House services. Specifically, Data may be used by us for the following reasons:

a. internal record keeping;

b. improvement of our products / services;

c. transmission by email of marketing materials that may be of interest to you;

in each case, in accordance with this privacy policy.

d. Anonymous data for Funders to enable us to secure grants and continue to provide BHCS services.

9. We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).

10. For the delivery of direct marketing to you via e-mail, we’ll need your consent, whether via an opt-in or soft-opt-in:

a. soft opt-in consent is a specific type of consent which applies when you have previously engaged with us (for example, you contact us to ask us for more details about a particular service, and we are marketing similar services). Under “soft opt-in” consent, we will take your consent as given unless you opt-out.

b. for other types of e-marketing, we are required to obtain your explicit consent; that is, you need to take positive and affirmative action when consenting by, for example, checking a tick box that we’ll provide.

c. if you are not satisfied about our approach to marketing, you have the right to withdraw consent at any time. To find out how to withdraw your consent, see the section headed “Your rights” below.

Who we share Data with

11. We may share your Data with the following groups of people for the following reasons:

a. our employees, agents and/or professional advisors – to improve our user services and as statistics, to support our charity funding applications ; in each case, in accordance with this privacy policy.

Keeping Data secure

12. We will use technical and organisational measures to safeguard your Data, for example:

a. access to your account is controlled by a password and a user name that is unique to you.

b. we store your Data on secure servers.

13. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: [email protected]

Data retention

14. Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.

15. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

Your rights

16. You have the following rights in relation to your Data:

a. Right to access – the right to request

(i) copies of the information we hold about you at any time, or

(ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive.” Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.

b. Right to correct – the right to have your Data rectified if it is inaccurate or incomplete.

c. Right to erase – the right to request that we delete or remove your Data from our

systems.

d. Right to restrict our use of your Data – the right to “block” us from using your Data or limit the way in which we can use it.

e. Right to data portability – the right to request that we move, copy or transfer your Data.

f. Right to object – the right to object to our use of your Data including where we use it for

our legitimate interests.

17. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: [email protected].

18. It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

General

19. You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.

20. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.

21. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

22. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Changes to this privacy policy

23. The Boiler House Community Space reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.

You may contact The Boiler House Community Space by email at [email protected].

The Boiler House Community Space Charity Reg No:1148930

Company No:07458912

Reviewed

22 January 2019